Bylaws Of Rotary Global History Fellowship (RGHF)
The abbreviations of terms used in this document shall be taken to have these associated meanings:
The governing body of this Fellowship
Communication by some electronic means
Rotary Global History Fellowship
This Rotary Fellowship shall operate in compliance with Rotary International’s policies for Rotary Fellowships, but it shall not be an agency of, or controlled by, Rotary International. (10/15)
Article 1. Title & Status:
1.1 The entity shall be known as “Rotary Global History Fellowship.”
1.2 The Fellowship shall be registered as a non-profit corporation in the State of Illinois, USA. It shall maintain a continuing registered office and registered agent in the State of Illinois and maintain additional offices elsewhere as the Board of the Fellowship may determine.
1.3 RGHF Mission: As an effort to serve others, offers history training for Rotary leaders. The fellowship accumulates and preserves the complete history, values, and philosophy of the Rotary movement, as well as encourages others to do the same at every level of the Rotary movement, and publishes those histories, values, and philosophies on the internet, as well as other forms of media as expedient.
Article 2. Membership:
2.1 Classes of Members
Paid Members: Shall consist of
(a) In accordance with the RI board decision of June 2015.
The Board of Rotary International, at its June 2015 meeting in Brazil, has expanded membership eligibility in Rotary Fellowships (Such as RGHF) to include family members of Rotarians (not just spouses) as well as anyone who has ever participated in a Rotary or Foundation program. This broader category includes Rotaractors as well as participants and alumni of all other Rotary and Foundation programs, past and present, including (but not limited to): Interact, Rotaract, Rotary Youth Exchange, Rotary Youth Leadership Awards (RYLA), Rotary Peace Fellowships, Global Grant Scholarships, Vocational training teams (members and leaders), District Grant scholarships, New Generations Service Exchange, Rotary Foundation awards to individuals in former TRF programs, such as: Ambassadorial Scholarships, Grants for University Teachers, Group Study Exchange, Rotary Volunteers.
(b) Founder and Founding Members
(c) Emeritus Members - Long-serving members who have made valuable contributions to the work of the fellowship
(d) Life Members: The Board may confer life membership on any member who has given long and meritorious service to the Fellowship and persons accorded such membership shall be exempt from the payment of dues, but be accorded all the rights and privileges of paid members
Subscribing members, (subscribers to our features) sans voting rights, or holding office
Facebook Members who are RGHF fans, sans voting rights, or holding office
1905 Society- Recognizing those who have given meritorious Service to the Global History of Rotary (may also be paying members)
Honorary Members: Persons who have made outstanding contributions to the aims and objectives of the Fellowship may be accorded Honorary Membership by the board. Such members shall not be accorded voting rights. Nominations for such membership may be made by any member in good standing. Honorary memberships shall be reviewed in June of each year.
2.2 Admission to Membership: Application for membership shall be made electronically in the approved form and be confirmed by an officer of the board, after verification of eligibility and payment of dues.
2.3 Termination of Membership: The Board may, by majority vote, suspend or expel any member for due cause. The membership of any member whose annual dues are three months in arrears shall be terminated.
2.4 Voting Rights of Members: Each member shall have one vote on any matter submitted to a vote which shall be deemed to be approved by a simple majority of votes cast. In the event of a tied vote, the status quo shall be preserved. Proxy votes shall not be valid.
2.5 Inspectors: The chairman shall appoint one or more inspectors who shall record all votes cast by members and shall report the results of such voting to the chairman and president.
2.6 Approval of Motions: For any Motion to be passed, it shall be approved by a simple majority of votes cast by at least ten per cent of members entitled to vote.
2.7 Annual Dues: The board shall determine annual membership dues payable by members.
Article 3. Meetings:
3.1 Meetings: Meetings may be held by a group of members gathered together for the purpose, or conducted electronically.
3.2 Convening Meetings: All meetings shall be convened by the chairman. Meetings may be requested for any purpose by ten members acting in concert.
3.3 Notice of Meeting: The chairman shall cause written notice of any meeting to be given not more than twenty-one days or less then ten days prior to any proposed meeting. Such notice, if delivered electronically, shall be deemed to be delivered on the date it is transmitted.
3.4 Annual Meeting: The annual meeting shall be held not later than 31 December in each year.
3.5 Quorum: Ten percent of the membership shall constitute a quorum.
Article 4: Fiscal Year: The fiscal year of the Fellowship shall commence on July 1 and conclude on June 30 of the succeeding year
Article 5: Officers, Board, & Committees:
5.1 The officers of the
Fellowship shall be:
(c) Chief Executive Officer
5.2 Board: The Board shall comprise
(a) Twenty-four (24) general members not including ex officio members.
(b) Additional RGHF Board members representing Rotary International zones, to be determined by the RGHF Board.
5.3 Term of Office: The term of office for each Board Member shall be twelve (12) months commencing on 1 July and concluding on 30 June of the following year unless a Board Member is appointed to fill a vacancy on the board, when the term shall expire on June 30.
5.4 Voting by Board Members: Each Board Member shall cast one vote on any matter under consideration with the exception of the chairman who shall vote only in the event of a tied vote.
5.5 Board Members’ Meetings: The Board shall meet at a time determined by the chairman. The secretary shall give the Board Members ten days prior notice of any meeting and circulate an agenda five days prior to any meeting. The Board Members may meet additionally to transact urgent business, in which case such notices need not be given.
(a) The Chairman may cancel or defer any board meeting for reasonable cause.
5.6 Attendance by Board Members. Each Board Member, unless excused by the board, shall
At Board Meetings: attend a minimum of fifty (50) percent of board meetings in any 12 month period. Failure to do so without just cause shall result in removal from the Board.
5.7 Quorum: Twenty Board members in attendance at a Board meeting shall constitute a quorum.
5.8 Vacancies: In the event of a vacancy occurring on the board, the Executive Committee may fill such vacancy by an appointment. Any such appointments shall be ratified by the Board at the first Board meeting following the appointments being made.
5.9 Appointments: The Board may appoint an assistant-secretary, an assistant treasurer, and any suitable qualified person to act in any capacity designed to advance the aims and objects of the Fellowship.
5.10 Delegation of Duties: The Board may delegate certain duties to ensure the efficient management of the functions of the board. All RGHF board members will be expected to have specific duties.
5.11 The Executive Committee shall comprise:-
(c) Chief Executive Officer
(d) Executive Vice President
(g) Chair Elect
(h) President Elect
(i) Such additional member (s) as the board may from time to time determine
5.12 History Committee: This committee shall be responsible for the collection and publishing of all material of Rotary historical significance.
5.13 Public Relations & Membership Committee: This committee shall publicize the activities of the Fellowship and promote membership development.
5.14 New Generations Committee (changed in 2013 to Youth Committee) : This committee shall promote interest and activity by members of Rotaract clubs in the activities of the Fellowship.
5.15 Fellowship Committee: This committee shall promote communications and friendship between members of the Fellowship
5.16 Website Committee: This committee shall oversee the webmasters and technology used by the Fellowship.
5.17 Finance Committee: This committee shall oversee the fellowship's finances.
5.18 The RGHF nomination committee shall comprise founding members, past chairs, secretary, treasurer, vice-presidents and executive vice-president and shall include three members from the general membership to be appointed by the executive committee to serve for each Rotary year
5.18 RGHF Institute. The annual knowledge forum of the fellowship (changed in 2013 to the RGHF or Zone Meetings)
Article 6: Duties
6.1 Chairman and/or President: The chairman and/or president shall designate the time, place and manner of all meetings and shall preside over all meetings and provide leadership of and direction to the activities of the Fellowship.
6.2 Chairman-elect and President-elect
Chairman and President Nominee: The chairman-elect and president-elect and the chairman-nominee and president-nominee shall give counsel and support to the chairman and president in the discharge of his/her duties and shall serve on the Board
6.3 Secretary: The secretary shall publish notices and agendas for meetings, keep and cause to be published an accurate record of such meetings and undertake all duties normally associated with the position.
6.4 Treasurer: The treasurer shall cause to be kept an accurate record of the finances of the Fellowship, maintain bank accounts, receive and pay monies, render reports to the board as required and undertake all duties normally associated with the position.
6.5 Chief Executive Officer: The chief executive officer shall be responsible for the daily management of the affairs of the Fellowship, maintain a register of all members together with their electronic addresses, assist the chairman and president in the discharge of his/her duties and coordinate the activities of the secretary, treasurer, and committees.
6.6 Executive Vice President: supporting the CEO
Article 7: Reimbursement: Any member acting on behalf of the Fellowship and with the approval of the Board shall be entitled to the reimbursement of fair and reasonable expenses incurred in the execution of such activities.
Article 8. Denial of Liability:
8.1 Improper or Unlawful Acts: The Fellowship, its Board Members and members jointly or severally shall not be liable for any loss, personal injury or damage to property arising from any improper or unlawful act committed by any member.
8.2 Personal Injury: The Fellowship, its Board Members or members shall not be liable, jointly or severally for any personal injury or associated costs to any person, however or whenever caused, whether in the course of activities by the Fellowship or not.
Article 9. Winding Up: In the event of the winding up of the Fellowship, the Board Members shall cause for the collection of any moneys due and payment of any moneys owing to be disbursed and the members shall by a simple majority of votes cast, determine the disposal of any assets remaining.
Article 10. Amendments to By-laws: These By-laws may be amended at any time on the motion of the board or of any member, and decided by a simple majority of votes from a quorum of the board and confirmed by a simple majority of votes cast by the members.
(Revisions June 2015 to correspond to RI board decisions)